Important Accounts Payable Deadlines

Important Accounts Payable Deadlines For Fiscal Year Ending June 2018 are as follows: 

 iExpense and Disbursement Authorities (DA) for FY 2018:   


 Deadlines for submission of  iExpense reimbursements and Disbursement Authority forms will be based on the following schedule:   


May 18, 2018     Costs incurred from July 1, 2017 - April 30, 2018
June 8, 2018 Costs incurred from May 1, 2018 -May 31,2018
July 5,2018 Costs incurred from June 1, 2018 - June 30, 2018
July 11, 2018     All Food and Nutrition Services invoices dated June 30, 2018 & prior
July 11, 2018 Food Care Provider invoice file for the month of June 2018


 NOTE:  All FY 2018 expenses must be submitted and approved in iExpense by the dates outlined above.  FY 2018 expenses entered against FY 2019 funds will be rejected and not reimbursed by the School System.

 Payments Against FY 2018 Purchase Orders


FY 2018 purchase orders are to be used only for the payment of goods received or services rendered on or before, June 30, 2018.

All staff that have created requisitions and/or purchase orders during the year should immediately begin a review of all FY 2018 purchase orders currently open.  Determine if there are any outstanding invoices for goods received or services rendered through the current period that have not yet been paid.

Continue to monitor open purchase orders and outstanding invoices through   June 30, 2018.  Vendors should be contacted if invoices have not been received.  All outstanding invoices should be forwarded by the originating office or by the vendor to the Accounts Payable Office as soon as possible, but no later than Thursday, July 5, 2018  to be paid before the open balances on the FY 2018 purchase orders are closed out.












Accounts Payable Office
Sasscer Administration Building, Rm 130
(301) 952-6160
(301)952-6166 - fax

Last modified: 3/29/2018 9:27:15 AM