Registration

WHO MAY REGISTER A STUDENT

Only a parent or court-appointed guardian may register a student in a Prince George’s County Public Schools. If a student is residing with anyone else, they must either obtain legal court-appointed guardianship or apply for kinship care approval. For additional information, call the Department of Pupil Accounting and School Boundaries at 301-952-6302. A child may not be registered on a notarized statement giving guardianship. Please note that it is not necessary to apply for court-appointed guardianship to apply for a kinship care approval.

WHO MUST PAY TUITION OR OBTAIN A TUITION WAIVER
Students whose parent(s) or court-appointed guardian(s) is/are not bona fide residents of Prince George’s County are considered non-resident students. Non-resident pupils may be enrolled in Prince George’s County Public Schools if the parent/guardian agrees to pay tuition. If the pupil is residing with a bona fide resident of the county who has applied for informal kinship care approval, eligibility for a tuition waiver will be considered as part of the kinship care application. Waivers may be granted on the basis of either extreme financial hardship or untenable home conditions. Students placed in pre-adoptive homes by a State agency are not charged tuition. If the student and the responsible adult with the student identify him/her self as being homeless, they must be referred to the Homeless Office at 301-925-2482.

PROOF OF RESIDENCE
Proof of residence is a prerequisite of admission to the public schools. Such proof must have the name and address of the person registering the student listed. It must also be provided to school personnel with any change in residence or any change in schools. The person who is registering a student in Prince George’s County Public Schools for the first time must complete an Affidavit of Disclosure, as required by law, verifying their legal residence.

Proof of residence may be established by any of the following documents: settlement papers, lease agreement, rental receipt, deed of property, or a tax assessment bill. The documents must be originals, not copies. If there is a question regarding the validity of one of the proofs, school personnel may require additional information, such as a recent utility bill or employment verification. An individual may only have one principal residence and that residence is used to determine school assignments. In general, PGCPS follows the provisions of Code of Maryland Regulations (COMAR) to determine the principal residence.

SHARED HOUSING DISCLOSURE
If parent/court-appointed guardian is living with a friend or relative as their principal residence, a notarized Shared Housing Disclosure Form, signed by both parties detailing the living arrangement, is required. The following conditions also must be met: 1) All parties must sign the notarized Shared Housing Disclosure; 2) The relative or friend with whom the parents reside must show their proof of residence; 3) The parent registering the child must present official mail to the school within 30 days of enrollment. The required mail items may consist of original items including a statement from an employer showing the new address, bank statements, car registration, car insurance policy, government or official correspondence, etc.; 4) The parent should be advised that the school system reserves the right to monitor this type of proof periodically or as needed. The shared-housing agreement must be renewed annually.

INTERNATIONAL STUDENTS
If the primary language is other than English or the child was born outside the U.S., or has studied in a foreign school system, please refer the parent/guardian to the International Student Counseling Office (ISCO), 301-445-8460, for an appointment (K-12) to ensure appropriate grade placement and/or English for Speakers of Other Languages (ESOL) services (if necessary) and assistance in completing registration forms. Registration through ISCO must occur prior to enrollment in school. Prekindergarten students register directly at the school. Please contact the ISCO if clarification is needed.

PROPER WITHDRAWAL FORMS
Withdrawal forms from the previous school the student attended should accompany a student transferring to a new school; however, students should not be kept from registering if they have not been properly withdrawn from the previous school. The previous school should be notified that the student is now enrolled in your school and to verify grade placement.

PROOF OF AGE
Proof of age is required for all students being registered. An original proof of birth must be provided for students entering the school system for the first time. Sources for birth verification include: birth certificate, hospital certificate, physician’s certificate, and birth registration. The student’s name, student’s birth date and the name of the parent who is registering must be listed on the proof of birth. If the student has been previously registered in one of Prince George’s County Public Schools, original birth verification is not required; a copy may be accepted. The school will call the last school attended to see if a copy of the birth verification is already on file in the student’s folder. If a copy is on file, an original document is not needed.

CHANGING ADDRESS
If a student changes residence, please notify the school of the current address. Each time a student moves from one address to another, even within the same school, a PA-14, Student Registration Form, is completed. An Affidavit of Disclosure, PA-15, may also be required if this is the first time the student is registering in Prince George’s County Public Schools. If a student is moving during the summer, the child is to be withdrawn from the current school and the new school will enter the new address.


EARLY CHILDHOOD REGISTRATION

Head Start
CONTACT: Laura Barbee Matthews, Supervisor • Judy Hoyer Family Learning Center, 8908 Riggs Road, Adelphi, MD 20783 • 301-408-7100
Head Start is a federal program that promotes school readiness by enhancing the social and cognitive development of children through the provision of educational, health, nutritional, social and other services to enrolled children and families. The purpose of the program is to increase school readiness of young children in low-income families. Programs are provided at various sites in the county throughout the school year and during the summer, and include services for students with disabilities. Children admitted to Head Start must be three (3) years old by September 1 and meet the federal poverty guidelines. For site locations and registration information, contact the Head Start Program Office at 301-408-7100. Families must meet program income eligibility ­guidelines.

Prekindergarten
CONTACT: Early Childhood Office • H. Winship Wheatley ECC • 8801 Ritchie Drive, Capitol Heights, MD 20743 • 301-808-2707
Prince George’s County Public Schools prekindergarten program provides early childhood education to four-year-olds to help prepare them for kindergarten. As mandated by the State of Maryland, children admitted to the prekindergarten program in the public schools shall be four (4) years old on or before September 1 of the school year in which they are applying. Early entrance will be considered for children turning four (4) years of age between September 2 and October 15 of the school year for which they are requesting early entrance. Parents/Guardians seeking early entrance must complete the prekindergarten and early entrance applications available at the boundary school. Applicants for early entrance will be placed on a waiting list and will be placed in the program after October 15th if space is available based on system wide enrollment. Detailed procedures and guidelines regarding early entrance are available at any elementary school or at www.pgcps.org/earlychildhood/. After June 18, parents can apply for prekindergarten at any elementary school on a space available basis. Transportation will only be provided to students attending their boundary elementary schools. Families must meet program income eligibility guidelines. Students who meet age requirements and who are homeless will receive top priority.

Kindergarten
CONTACT: Early Childhood Office • H. Winship Wheatley ECC • 8801 Ritchie Drive, Capitol Heights, MD 20743 • 301-808-2707
As mandated by the State of Maryland, children admitted to the kindergarten program in the public schools shall be five (5) years old on or before September 1 of the school year in which they are applying. Early entrance will be considered for children turning five (5) years of age between September 2 and October 15 of the school year for which they are requesting early entrance. Those seeking early entrance into kindergarten must demonstrate developmental readiness by achieving a score of 90% or better on an early entrance assessment. Participation in public kindergarten or an approved alternative program is required for all students in the State of Maryland. For detailed information on kindergarten admission procedures or to apply for early entrance testing, contact your boundary school.


FIRST GRADE REGISTRATION
Children admitted to the first grade in the public schools shall be at least six (6) years old on or before September 1 of the school year in which they apply for entrance. Children cannot be enrolled in first grade unless they meet the age of entrance and have completed a public or private kindergarten program, one of the three (3) alternative program settings, or home school instruction. This applies to all children who are Maryland residents. Students who do not meet the age of entrance will be placed in kindergarten and the parent may nominate the child for Early Entrance to First Grade. A six (6) year old moving into Maryland from another state may be enrolled in first grade if the parent or guardian can provide proof that the child attended kindergarten or one of the alternative programs. If the parent cannot provide proof, the child must be enrolled in kindergarten. The parent or guardian must provide proof that they just moved into the state of Maryland and must complete the Affidavit of Disclosure (PA-15) to establish proof of their legal residence. Questions regarding the qualifications of any alternative program providers should be directed to the Early Childhood Office, 301-808-2707.


HEALTH RELATED DOCUMENTS REQUIRED FOR REGISTRATION
CONTACT: Health Services Office • Oxon Hill Staff Development Center • 301-749-4722

Immunization record - The immunizations required before children can be admitted to school are diphtheria, tetanus, polio, rubeola (measles), rubella (3-day measles), mumps, varicella (chicken pox) and hepatitis B vaccines. Pertussis (whooping cough) vaccine is also required for children through age six (6); Haemophilus influenza (HIB) and Prevnar (PCV7) vaccines are required for children in preschool programs.
Regulations are as follows:
1) Require two doses of rubeola (measles) vaccine for kindergarten through twelfth grade students, with both doses given on or after the first birthday and separated by at least 30 days. One dose, given after the first birthday, is required for prekindergarten students; 2) Require one dose of mumps and rubella vaccines given on or after the first birthday; 3) Require one (1) dose of varicella vaccine for students younger than 13 years old; two (2) doses of varicella vaccine are required for a previously unvaccinated student 13 years of age or older. Physician documented history of chicken pox disease is acceptable in lieu of vaccination (must include month and year); 4) Require 3 doses of polio vaccine; 5) Require four (4) doses of diphtheria, tetanus, and pertussis (DTP/DTaP) for children less than 7 years old; three (3) doses of diphtheria and tetanus vaccines (DTP, DTaP, Tdap, DT or Td) for children 7 years and older; 6) Require three (3) doses of Hepatitis B vaccine

Physical Examination - A physical examination is recommended for each child entering the Maryland Public School System for the first time. The examination must be performed within the period of nine months before school entry to six months after entry. The form is available at each school or can be accessed from the Health Services page on the school system web site, www.pgcps.org.
Lead Screening Certificate - All newly enrolled students in pre-kindergarten through grade 1 must submit a form DHMH 4620 documenting that:
1) Blood lead testing was done; OR 2) The child has never lived in a targeted ZIP Code; OR 3) The parent has a religious objection to the testing.
The documented tests should be at 12 months and 24 months of age. Two test results are required if the first test was done prior to 24 months of age. If the first test is done after 24 months of age, one test result is required. If there is a religious objection to the blood test, a Lead Risk Assessment must be administered by a health care provider. The form is available at each school or can be accessed from the Health Services page on the school system web site, www.pgcps.org. 

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Last modified: 7/24/2013 7:17:20 AM