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Most Interpreters for PGCPS are hired as temporary employees of the school system. Interpreters work on an on-call basis, with no guaranteed minimum number of assignments or hours. In addition, 10-month full-time employees of the school system may apply to the bank for a second job assignment as an interpreter, working outside their normal duty hours. An employees who interprets at his or her assigned school for after school activities MUST be set-up in advance with second jobs in order to be paid for their time.
Interested persons should submit a resume to Sandra Acevedo at interpreter@pgcps.org. Candidates will be selected based on an interview and language assessment. Those selected to be interpreters will go through the PGCPS hiring process, including fingerprinting and a criminal background check. New interpreters must attend an orientation session before receiving assignments to interpret for the schools. We hold orientation sessions approximately twice a year, usually in September and February.
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Interpreters are paid $25/hour with a two hour minimum. After two hours, pay is calculated in 15-minute increments. [Exception for full-time PGCPS employees: There is no two hour minimum when employees interpret at their assigned school immediately after their duty day ends; instead, they will be paid in 15-minute increments.] If an interpreter goes to an assignment, but it is cancelled because a parent or staff memebr does not show up for meeting a meeting, the interpreter will be paid for one hour of service.
Interpreters are expected to exhibit complete professionalism in appearance, manner and conduct. Interpreters are expected to
- Be on time or early.
- Dress appropriately
- Be courteous and amicable
- Cancel with proper notice
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Once enrolled as an employee, interpreters will receive a PGCPS email address. To activate this address, as well as to access other online employee services, call the Information Technology Help Desk at 301-386-1549 to receive a username and password.
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Important: We use email and phone to communicate with interpreters, so it is very important to keep us informed of changes to your email addresses and phone numbers.
Receiving assignments
- Schools and offices submit an online request for an interpreter.
- When the request is received, the coordinator sends an email to an interpreter to check for his or her availability at the requested time. Interpreters should check their email regularly. The coordinator may follow up with a phone call for last-minute requests, but if no timely response is received, she may contact another interpreter.
- The interpreter may accept or decline the assignment.
- Once an interpreter accepts the assignment, the coordinator enters the interpreter’s name into the computer, which will then send automatic confirmation emails to the school and the interpreter. The confirmation will list the location, contact person, purpose, day, and time of the assignment.
- Contact the Interpreter Bank if you do not receive the confirmation soon after accepting an assignment.
Cancellations
- Requestors may cancel an assignment by clicking on a link in the confirmation email. This will notify the interpreter of the cancellation by email. Requestors are also asked to call the Interpreter Bank at 301-408-5511, as soon as they know that the meeting will not take place at the scheduled time.
Interpreters are not paid for assignments cancelled by the requestor, unless it is cancelled at the time of the meeting due to the failure of a parent or staff to attend as scheduled. In this case only, interpreters will be paid for one hour of service.
- Interpreters are expected to attend every assignment that they accept. In case of an emergency, they should call and email the Interpreter Bank immediately at 301-408-5511 and interpreter@pgcps.org to let the coordinator know that they will be unable to meet their commitment.
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As employees of PGCPS, interpreters are paid for hours worked on a bi-weekly basis. Interpreters are responsible for submitting timecards in a timely manner. Timecards must be submitted by the last Thursday of the pay period, except for hours worked on Thursday evening or Friday. These hours should be submitted on Friday morning or as soon as the assignment is completed.
- For a list of pay periods and due dates call OIT at 301-408-5511
- To download a timecard click here .
Timecards must show the date, purpose, location, and time of each assignment and must be signed by the principal or designee at each location. You must also sign and date each timecard before submitting it to the Interpreter Bank. Submit it by email or fax to the address or fax number shown on each timecard. Interpreters should be sure to keep original timecards in their personal files.
Below is a sample filled-in timecard:
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Paychecks are issued one week after the end of the pay period. We strongly encourage all interpreters to sign up for direct deposit. Review your pay slip after every pay period to make sure the hours for which you have been paid match the hours you submitted. Pay slips can be viewed online through employee self-service/e-payslips. In order to use Employee Self-Service you must first get your username and password from the Help Desk at 301-386-1549.
If you have a question about a payment, call the Interpreter Bank at 301-408-5511 first. We will recheck your timecards and contact the payroll office about any discrepancies.
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HOW TO SIGN UP FOR DIRECT DEPOSIT
There are two ways to sign up for direct deposit, online and through the mail.
1. Online: Use your PGCPS username and password to submit your request through employee self-service.
- Get your username and password from the Help Desk. Call 301-386-1549, tell them that you are a new employee, and give them your EIN.
- Go to the www.pgcps.org and find the EMPLOYEE box to the right and click on Self-Service
- Log in with your username and password
- Click on Employee Self-Service
- Click on Manage Payroll Payments
- Click on Add Deposit Payment
- Fill out all the information about you and your bank account. Enter your bank routing number where it says Transit Code.
- Click on Apply. YOU ARE NOT FINISHED YET
- Click on Continue, review the information, then click on Submit
- The computer will tell you that your information has been updated
2. Through the mail: Fill out a paper form and mail to the Cash Management Office.
- Download and print the the direct deposit form
- Fill it out completely (work location is ESOL Department)
- Attach a voided check
- You do not need to send it to your bank for certification
- Mail to the Cash Management Office address on the form
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