Do's and Don'ts

Do's

 

  • Do send to Accounts Payable all original invoices delivered to your school by suppliers/vendors
  • Do enter "Receipt" in Oracle, as soon as service has been rendered or merchandise received at your location
  • Do follow-up with the Depty Superintendent's Office to ensure that approved non-local trave forms are signed and delivered to Accounts Payable at least 10 days before your payment is due
  • Do notify AP in writing of item substituted or returns made on a specific Purchase Order
  • Do make every effort to participate and be trained in the use of IExpense

 

Don'ts

 

  • Do not assume that your "Oracle Receipt" will generate a payment to the vendor/supplier
  • Do not place an order with a vendor for goods or services, without a Purchase Order
  • Do not use school funds to purchase gift cards
  • Do not use a DA (Disbursement Authority) to pay for good/services that should have been purchased via the Oracle requistion process
  • Do not make payment directly to 1099 vendors (Service type providers) from your school checking account

 


Accounts Payable Office
Sasscer Administration Building, Rm 130
(301) 952-6160
(301)952-6166 - fax

Last modified: 5/14/2008 2:22:13 PM