Accounts Payable
Hold Names and Definitions
| Name: |
Definition: |
| Amount |
This hold was established to hold any invoices over $500,000 for the approval of the oversight panel. This is a temporary hold. |
| Dist Acct Invalid |
This hold occurs when the account number related to the invoice is no longer valid. A valid account must be provided. |
| Dist Variance |
This hold is related to three issues. Issue (1) Unauthorized Purchases by schools and offices, (2) Invoices that may have a valid PO but the vendor has failed to invoice with the valid PO#, (3) Invoices received with a valid PO# but have items on the invoice that were not ordered on the PO. |
| Final Matching |
This hold is related to invoices that have come and the PO related to it was closed. |
| Insufficient Funds |
The school or office that the invoice is related to does not have money in their budget account to cover the transaction. |
| Missing Documentation |
This is a manual hold that the office uses to temporary hold invoices that need to be located for the check run.
|
| PO Not Approved- |
The PO related to this invoice is not approved in the Purchasing Office. |
| Price |
The invoices related to this hold have a price difference greater than the predefined threshold. |
| Qty Ordered |
The invoices related to this hold have items on the invoice were the vendor shipped more than what was ordered. |
| Qty Received- |
These invoices are pending approval for payment/receipt from the ship-to locations. |
| Supplier |
The supplier related to this invoice has been end dated. |